Management Assistant

About the position

The U.S. Consulate Nuuk is seeking a motivated, dependable and experienced professional to serve as Management Assistant. The incumbent will provide comprehensive administrative and logistical support to the Consulate, organize and direct daily operations, and collaborate with Embassy Copenhagen on management and security matters.

This position is based in Nuuk, Greenland. The work schedule for this position is full-time, 40 hours per week.

Duties and Responsibilities

General Services (40%)  

• Serve as government-wide purchase cardholder in compliance with Federal Acquisition Regulation (FAR) and Department of State Acquisition Regulation (DOSAR)

• Manage property operations, including ordering, stocking, distribution, and inventory of expendable and non-expendable items

• Provide customs and immigration assistance for USG personnel and official travelers; expedite customs clearance and host government approvals for HHE, POV, UAB, pets, and U.S. Government equipment

• Inspect and determine suitability of new leases for the housing pool; build relationships with landlords, agents, and property management companies

• Plan, direct, and monitor motor vehicle use and maintenance; provide efficient and safe transportation for post personnel and official visitors

• Serve as certified Smith System Safe Driving Instructor; conduct safety training programs, periodic testing, and assessments for all vehicle operators

• Coordinate U.S. government travel to, from, and within Greenland, including airline tickets, hotel reservations, visa facilitation, and travel orders

• Provide support to VIP visitors and delegations, including high-level personnel, Congressional delegations, and other official travelers

• Serve as Assistant POSHO

Facilities Management (25%)

• Coordinate with service providers on basic maintenance tasks for the Consulate facility and Principal Officer's Residence (POR)

• Exercise prudent judgment in determining when maintenance tasks require outside support

Financial Management (10%)

• Track Consulate representation, program, PD, and ICASS budgets

• Liaise with Copenhagen Budget Analysts to ensure optimal use of budgetary resources

Human Resources (10%)

• Liaise with Copenhagen HR Section on D-visas, diplomatic cards, and accreditation

• Support recruitment and hiring of locally employed staff

• Alert HR to changes in local labor law and advise on USDH allowances and per diem adjustments

• Manage Consulate time and attendance

• Assist new USDH arrivals with local bank accounts, vehicle insurance, residential internet, and other administrative tasks

Security, Health Services and Other Duties as Assigned (15%)

• Coordinate with local Nuuk police and officials for VIP visitor travel route planning and implementation

• Assist in security inspections of residential housing

• Serve as RSO's point of contact for security-related issues in Nuuk

• Liaise with Copenhagen Health Unit on routine and emergency medical issues as needed

Qualification Requirements

Experience

Two (2) years of work experience in a general administrative office setting

Education

Completion of at least two (2) years of university

Language Requirements

English: Good working knowledge; speaking, reading & writing

Danish: Good working knowledge; speaking, reading & writing

Required Skills and Abilities

• Understanding of basic office management functions and proficiency in MS applications

• Proficient in Microsoft applications and spreadsheet management

• Excellent interpersonal and organizational skills

• Ability to manage multiple responsibilities, prioritize tasks, and meet deadlines

• Capable of building relationships with local contacts

• Valid driver's license

Ready to make an impact in Nuuk?

To apply for this position, please click on the following link: Seeker - Vacancy - Detail Overview and select “Apply to this vacancy.” Only Applications submitted through our Electronic Recruitment Application (ERA), will be considered.

The deadline is 26 July 2026. If you have any questions regarding the position, feel free to contact the HR Office at CopenhagenHR@state.gov  or +45 3341 7497.